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Should you keep a list of usernames and passwords verification#

Tip: To do this from the Google Admin console: at the top right, click Open, and under Tools, click data export.

To export your user’s data, Google recommends the following: This preserves the data in the user’s core G Suite-Gmail, Contacts, Calendar, Drive and Sites- as it was before the deprovisioning process, maintaining records-retention compliance and ensuring no vital data is lost. Download a Snapshot of the User Account for Safekeepingĭownloading the complete contents of a user account to an offline file is a best practice before altering or deleting the account.

After selecting a new password, be sure to click the Reset Sign-In Cookies link to end any logged-in sessions the departing user may still be running. You can change the user’s password from the Users & Organization Tab in your Control Panel.

Should you keep a list of usernames and passwords verification#

(If the account has 2-Step Verification installed, you’ll need to disable it, too.) Second, it allows you, the admin, to log into that account to perform any changes or data transfers not possible from the G Suite Administrator Control Panel. First, it locks the user out of the account, preventing any post-departure access ( malicious or otherwise). Change the Departing User’s PasswordĬhanging the departing user’s password accomplishes two goals. G Suite domain administrators can square that circle with these simple deprovisioning steps. Preserve all the data in the user account in the event that the data is still needed.Delete the user account to recover the annual seat license fee.When the time comes to remove a user from a G Suite domain, administrators are faced with two apparently mutually exclusive goals: